Talks

Time Table

Duration of the Talks

  • The duration of the talk is clearly marked in the Timetable.
  • Overruns may penalize the other presenters and will not be allowed. Session conveners will give instructions to finish within the allotted presentation time.

Presentation Materials (PDF, PowerPoint)

  • Presenters should prepare the presentation materials in the PDF format, while MS PowerPoint (2010, 2013, or 2016) is also allowed.
  • Any standard fonts provided by MS Office may be used. If not, please attach the font file(s) with the presentation file(s).
  • The slides of your talk should be uploaded on the INDICO system by 23:00 the day before your talk, at the latest.
  • Our scientific secretaries will take the files from the INDICO and make them available for you on the computers of the conference rooms. It is not possible to use personal laptops for your presentation.
  • Any other file formats, e.g. Keynote, will not be accepted. Please convert your presentation file to PDF format.

How to Upload Your Materials

  • Log into the ICHEP2018 INDICO website with your INDICO ID and password.
  • You will see a link 'My Contributions' appear on the lower left corner, from which you could access the upload area for your talk(s): you clicked on the title of the talk and on Add Material.

Before the Session

  • Presenters are highly recommended to meet the session conveners at the session room in advance and take a seat in the ‘Reserved Seat’ for speakers in the first row at least 10 minutes before their session starts.
  • PowerPoint files prepared with Mac OS system should be tested on the PC in the meeting room before the session.

Audio Visual Equipment

All presenters should only use venue facilities. Each session room will be equipped with the followings:

Laptop running MS-Office Power Point 2010-2016 operated in Windows 7, equipped with compact disk reader (CD & DVD) and USB drive;
A smart pointer, One beam projector (RGB Port, HDMI), One Screen
  • To avoid frequently occurring technical problems during the presentation, all presenters are asked to use only the PCs pre-installed in the meeting room by the organizer and the single LCD projector preset in the session room for all presentations.
  • It is NOT allowed to use your own laptop computer.
  • Presenters may move to the next or previous slide by clicking the mouse or the smart pointer.

If you would like to use any other A/V equipment or have any inquiries on the presentations please contact the ICHEP2018 secretariat (sci@ichep2018.org) by July 2 (Mon.), 2018.

 

Posters

Poster Exhibit Schedule

  • Mounting and demounting should be done according to the schedule below. Posters left behind the demounting time will be discarded without notice.
  • Each poster board has a presentation number on it. The number will be informed near the poster exhibition area.
  • Adhesive tapes for mounting posters will be prepared by the ICHEP 2018 Secretariat. However, it is encouraged that you bring your own supplies in case that the provisions run out.
Exhibit Schedule Mounting Time Demounting Time
July 6(Fri) 09:00-19:00 July 5 (Thu) 13:00-18:00 July 7 (Sat) 19:00-20:00
July 7(Sat) 09:00-19:00

Poster Preparation

There is no strict rule about the poster size or margin. If you need a guideline, please use a standard A0 size paper (840mm x 1190mm) or 900mm x 1200mm, and a reasonable margin so that people can comfortably read what is written in the poster.

  • Panel size is 950 mm wide, 2,500 mm high. The actual space given for the exhibition is 940 mm wide, 2,250 mm high.
  • The presentation number assigned to each poster must be placed in the upper left corner of the display.
  • There is no printing facilities provided on-site. You had to come with the final printed paper poster.

Poster paper Pre-order & Delivery service

  • There is no printing facilities provided on-site. You had to come with the final printed paper poster.
  • If you would like to use print and delivery service for your poster in Seoul, please make a pre order through the following link no later than June 30 (Sat).
    Link to Print & Delivery Pre-order page

Display Place

Link to ICHEP2018 Exhibition Layout page

If you have any inquiries, please feel free to contact the ICHEP2018 Secretariat (sci@ichep2018.org).

Proceedings

Proceeding of the XXXIX International Conference on High Energy Physics (ICHEP2018) will be published in PoS (Proceedings of Science).